Privacy Policy

Last Updated: 09-Nov-2025

        Our Privacy Promise: We don't sell your data. We don't use tracking cookies. Your automotive records are yours.
      

1. Information We Collect

Account Information

When you create an account, we collect:

Email address: Stored encrypted for account authentication and communication
Nickname: Used to personalize your experience, messaging and display in your garage
Favorite car marque: Optional preference for community features
Password: Hashed and securely stored (we never see your actual password)

Maintenance Records

You voluntarily provide:

Service dates and mileage
Work performed and parts used
Cost information
Vehicle notes and descriptions

Photos

Car photos you upload are stored to document your vehicle's history and can be shared in the community showcase.

Technical Information

We automatically collect minimal technical data:

Session data for login functionality (no persistent tracking cookies)
Server logs for security and debugging purposes
Basic usage statistics to improve the service

2. How We Use Your Information

We use your information solely to:

Provide the service: Store and display your maintenance records and photos
Authenticate your account: Verify your identity when you log in
Community features: Display your garage in the member showcase (optional)
Communication: Send essential service updates (we don't send marketing emails)
Security: Protect against unauthorized access and abuse
Improvement: Understand how the service is used to make it better

3. Information Sharing

What We Share

By default, your maintenance records are private. Optional community features may display:

Your nickname and favorite marque
Selected photos from your gallery
Your member ID

What We DON'T Share

We never sell your data to third parties
We don't share your email address
We don't provide your data to advertisers.
We don't track you across other websites

Legal Requirements

We may disclose information if required by law, such as responding to valid legal requests or protecting rights and safety.

4. Data Storage and Security

Your data security is paramount:

Encryption: Email addresses are stored encrypted
Password hashing: We use secure bcrypt hashing for passwords
Secure connections: All data transmission uses HTTPS encryption
Isolated databases: Each user's data is stored in separate database files
Regular backups: We maintain backups to prevent data loss

While we implement strong security measures, no internet transmission is 100% secure. You use the service at your own risk.

5. Your Data Rights

You have complete control over your data:

Access: View all your data through your dashboard
Modification: Edit or delete maintenance records and photos at any time
Export: Download your maintenance history
Deletion: Contact us to permanently delete your account and all associated data
Opt-out: Control whether your garage appears in community features

6. Cookies and Tracking

We use minimal cookies:

Session cookies: Essential for login functionality (deleted when you log out)
No tracking cookies: We don't use advertising or analytics cookies
No third-party trackers: No Google Analytics, Facebook Pixel, or similar tools

7. Third-Party Services

carlogbook.me is self-hosted and doesn't rely on third-party services for core functionality. We use:

Google Fonts: For typography (loaded from their CDN)
No analytics platforms: We track usage internally without external services

8. Children's Privacy

carlogbook.me is not intended for users under 13 years of age. We do not knowingly collect information from children. If you believe a child has provided us with personal information, please contact us.

9. International Users

carlogbook.me may be operated from several locations for quality of service and redundancy (United Kingdom/France/Germany/USA). By using the service, you consent to the transfer and processing of your information in that location.

10. Data Retention

We retain your data for as long as your account is active. If you delete your account, our system will permanently remove your data from our systems right away.

11. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or for legal reasons. We'll notify users of significant changes by updating the "Last Updated" date. Continued use of the service after changes constitutes acceptance.

12. Contact Us

Questions about privacy? Want to exercise your data rights? Visit our contact page.

        Bottom Line: Your car maintenance data is personal. We're committed to keeping it secure, private, and under your control. No data selling, no tracking – just a simple tool for car enthusiasts.
      